ADMIN CUM RECEPTIONIST

Key Responsibilities: Admin Assistant cum Receptionist

• · Perform general reception responsibilities such as answering incoming calls, handling queries and transferring calls
• · Greeting, welcoming and directing the visitors appropriately and notifies the company personnel of the visitors arrival
• · Coordinate the administrative reception of visitors (arrangement of vehicles, hotels, dining, etc.)
• · Handling of all incoming local/overseas couriers/mails. Perform general mailroom responsibilities. Record receipt of documents or parcel to ensure proper accountability
• · Data entry, documentation processing, and filing systematically
• · Write a formal letter in Bahasa Melayu & English
• · Ensuring the service agreement are keep up-to-date such as Fire Extinguisher, Water Dispenser, and checking on service schedules for other office amenities and appliances
• · Create and ensure the administrative e-folders are kept up-to-date e.g.: Phone Directory
• · Main Festive celebration/Meetings/Conference/Training: sourcing for catering, placing of orders, coordination of setup
• · Preparing of refreshments, plating, cleaning of utensils, arrangement of the drinks and foods before the meetings, clearing the used utensils, replenish the refreshments, chair arrangements, arrange takeaway lunch when required
• · Source and procure office stationery, office equipment, pantry supplies
• · Ensuring storage room are kept tidy and inventories are adequate for the requirement
• · Tidy and maintain the reception area
• · Provide day-to-day admin adhoc supports

Competency

• Proven work experience as a Receptionist, Front Office Representative or similar role ·
• Proficiency in Microsoft Office applications ·
• Hands-on experience with office equipments.
• Professional attitude and appearance ·
• Solid written and verbal communication skills in Bahasa Melayu & English ·
• Ability to be resourceful and proactive when issue arise ·
• Excellent organizational skills ·
• Multi-tasking and time-management skills, with the ability to prioritize tasks ·
• Customer service attitude